Everything you need to know about the Bucharest Forum
What is this Forum all about?
The Forum is the highlight of the year for EFPT. It is an opportunity for delegates from each of the member countries to get together to plan the year ahead, work on joint projects and strengthen our network. It involves several set activities, including the General Assembly, scientific presentations, clinics visits, working group sessions and, perhaps most importantly of all, the International Reception!
When is the Forum?
The Forum is running from the 1st to the 5th of July 2020 in Bucharest, Romania.
Will I need a visa to enter Romania ?
Romania is part of the European Union. If you are coming from an EU country, then you should not need a visa. Visitors from some countries outside the European Union will need a visa to enter Romania. You are advised to find out the situation that applies to you and make any necessary applications as soon as possible. Romania is NOT PART OF SCHENGEN. A letter of invitation and support can be provided on request. If you need a letter, then please contact us as soon as possible at firstname.lastname@example.org, stating ‘Letter of Invitation’ as the subject.
When should I arrive?
We recommend arriving on Wednesday 1st of July. There will be an Early-registration event during the evening where participants will get a first glance of Romania. The Forum officially starts on the morning of the 2 nd of July and finishes on the 5th of July. Please make sure that you are able to stay for the whole day on Sunday for the full General Assembly. The future of EFPT relies on the decisions taken there!
Where is it?
The Forum takes place in multiple locations and will be updated in the program.
Where should I stay?
Information about the recommended hotels and hostels and how you can benefit from the Forum Discount can be found on the site.
Why should I stay at the designated accommodation?
You will be closer to fellow EFPT attendees and there will be a Forum Discount for participants.
Airbnb is also available in Bucharest. We recommend choosing central locations close to the metro stations.
Can anyone attend the Forum?
The primary purpose of the Forum is to bring together psychiatric trainees from all countries within the WHO Europe region. The capacity of the venue is limited, so unfortunately, we cannot guarantee that everyone who wants to come will be able to attend. There are officially two delegates per country, whose places are guaranteed and these are allocated via the relevant national training associations. We do allow more than two per country (as observers), but official delegates will be given preference if space is limited. Priority booking will be available for up to two delegates and one observer from each country. Once the NTA recommendations have been made, any remaining places will be made available.
If you are not an official delegate, but would still like to attend the Forum, we recommend that you contact your national training association at the earliest opportunity to discuss whether it might be possible to join the Forum as an observer. Links to many of the national training associations of EFPT’s members are available here. Observers participate equally in all parts of the Forum, except for voting and are also ineligible to stand for elected positions.
How do I register?
Pre-Registration is scheduled to open on the 1st of February and will run for 23 days. In the preregistration period Member National Trainee Association can make delegate recommendations. Registrations will open on 23rd of February and will close on the 16th of May. Please note that there will be a priority booking for NTA delegates! If you are not involved with your National Trainee Association we recommend getting into contact with them and see how you can help!
How much will the Forum cost me?
To attend the Forum, you need to pay the delegate fee which varies from country to country. The delegate fee is paid to the EFPT Forum and will be paid in euros.
Each country also must pay a country fee (this is only paid once per country and again it varies from country to country). This membership fee is paid directly to EFPT in Euros, and is not included in the registration fees. In some countries, this fee may be paid by your national training association. Representatives of each country will be contacted separately by the EFPT Treasurer about arrangements to pay this fee. If you have any questions regarding the country membership fee, then please contact Anne Nobles on email@example.com.
You will have to pay for travel to Bucharest, but there are bursaries available from the EFPT that can help cover costs, particularly if you live in a lower income country. Please contact firstname.lastname@example.org for more information about how to apply for a bursary. The deadline for applications is 22nd March.
How is the Forum funded?
The Forum is funded by a combination of delegate fees and sponsorship. We are very pleased to be able to partner with a number of fantastic groups and organizations, who we feel align well with EFPT’s ethos. We are extremely grateful to our very generous sponsors and would like to invite you to visit the ‘Partners’ section of the Forum website to learn more about them.
What is happening each day?
Wednesday 1st of July – Welcome Day
Early Registration and a first glance at Romanian Culture. Art, drinks and a chance to interact with other EFPT Participants in a beautiful setting.
Thursday 2nd of July – Country Day
Each country talks about psychiatry training in their respective countries. Delegates from each country will be expected to prepare a very short oral report and prepare a poster. More detailed instructions will be sent nearer the time. Country delegates will also receive information regarding the working groups.
Friday 3rd of July – Working groups and Workshops day
The day starts with a presentation held by Dr. Joseph Zohar, official CINP representative to the EFPT Forum and continues with the working group sessions. In the afternoon, there will be different workshops that participants can attend with prior registration.
Saturday 4th of July – Scientific Day
The day start with the second working groups session in order to finish off anything left from the previous day. It then continues with the scientific events, where we will have lectures by some of the top academic neuroscientists and psychiatrists from around the world. The forum will welcome representative from ECNP, EPA, WPA, UEMS, UEMS-CAP, and the Romanian Psychiatric Association.
Wednesday 5th July – General Assembly
The General Assembly is the core business session for EFPT; on that day, we will elect the new Board, including the President Elect. Finances will be discussed, bylaws will be changed, prizes will be given out and political drama is to be expected. Make sure you are present and prepared. Make sure to not miss this for the twists and turns of The General Assembly are legendary.
Who is organizing the Forum?
The Forum is being organized by a group of trainees and qualified psychiatrists from all over Romania. To find out more about us, please visit the Local Organizing Committe section of the website.
What if I have any other questions?
If there is anything that you are unsure about, please contact us at the earliest opportunity. We have a dedicated Forum email address email@example.com and members of the friendly Local Organizing Committee are standing by to answer.